How to Make Hybrid Meetings Engaging For Live and Virtual Audiences?

Hybrid meetings and hybrid events are increasing in popularity day by day. Many recent surveys show that the demand and confidence in hybrid events is on the rise, especially after the pandemic period. Hybrid presentations and meetings are an important part of hybrid events. Hybrid events, which allow the audience to be addressed both live and virtual ways, provide unique opportunities for speakers and event hosts. It is also very important how the hybrid events, which are so popular and bring new dimensions to the business world, affect live and virtual audiences. 

Why Host Hybrid Meetings?

We can say that hybrid events and presentations of hybrid events are very useful for many reasons. First of all, your live presentations create relief, especially during difficult times such as the pandemic process and when too many people should not be in contact with each other. However, your long-term events can reach a global audience rather than reaching just a local audience. This situation allows you to expand your audience, appeal to more people and expand your business network.

Hybrid meetings offer many choices, even as restrictions slowly begin to dissapear around the world and life returns to normal. Audiences who feel free can participate in events and meetings either physically or through virtual environments. The fact that they will carry out this process as they wish will also ensure that your target audience will get a high rate of efficiency from the events they attend. So how can you make hybrid event processes more attractive and memorable to your audience? Let's talk about these now…

In-person Audience Needs

Interactivity 

Consider what your audience will need most when attending a live presentation. Most of us think of interaction first, right? Even before the pandemic period, many successful companies were looking for ways to interact with their live audiences. The popularity of such platforms is also a proof to the fact that event hosts want to reach more live viewers. At the same time, audiences naturally want to see more interactive presentations. Those days are over when a speaker went through only one presentation process, reached all the talking points, and finished the presentation without engaging the audience.

Interactivity is a great way to engage your audience and make them feel more connected to the event. This applies mostly to virtual viewers and makes you a profitable presenter at the end of the day. And as an extra information; The more you encourage participation via mobile devices, the more data you collect during your event!

Digestable Takeaways

Sharing information with your audience following the event is especially important when your audience is live. Many of your attendees may have come to watch you ready with a notebook and pen, but that doesn't mean they have embraced all the key points you have touched on. In this process, where both you and your audience spend their valuable time, the fact that the information shared is temporary reduces the efficiency of the event to a great extent. It is very important to share the materials with your audience after the event in order to prevent such situations. This not only gives your audience a refresher on your topic, but also keeps you in their mind as they evaluate their upcoming business needs.

If you have included interactive elements in your presentation, you have a great chance of keeping track of exactly who attended your event. You can use this list as an audience segment and then send them a follow-up email with supporting documents and additional information. 

Virtual Audience Needs

A Feeling of Commitment

As many of us know, virtual audiences feel disconnected during virtual presentations. Organize hybrid meetings to reduce this feeling. Let your audience send questions that you can take turns answering live. Additionally, include live social feeds with tweets and posts from attendees and keep it going throughout your presentation. Additions like this may seem small, but they make a powerful impact on your audience. Not only will your virtual viewers want to participate, but your live viewers will too!

Immersive Environments

Making your virtual audience feel connected gives them an immersive environment where they'll feel like they're presenting live. Build a stunning 3D virtual auditorium modeled after your venue, so your virtual attendees can feel right next to you and visualize you on stage.

On-Demand Viewing

Being honest with yourself and thinking about things in a wide range while creating your events will move you forward compared to your competitors. If you are honest with yourself, you may also think that some of your participants will not be available during your presentation. That's why it's a great idea to provide a recording of your presentation after you have completed it. In this way, your virtual audience can attend at the time that suits them best. Your live viewers may even want to watch the recording later! Provide access to all your attendees so they can revisit, take notes, and share with colleagues as needed.

Some Important Tips for Your Hybrid Meetings

You may have had more than one meeting or event so far. But do not forget that the past is in the past. For the future, unlimited alternatives await us. Here are a few tips on how best to engage both of your audiences when you host your future hybrid meetings:

• Plan interactive elements that both in-person and virtual audiences can participate in, so you can create a sense of engagement for all attendees.

• Share understandable main thoughts after the event. Send a follow-up email to all attendees interested in your presentation.

• Organize a Q&A or live social event at your hybrid meetings. Allow virtual and in-person attendees to post questions on social media or tag you for inclusion in your live stream.

• Let them easily review your presentations on demand, virtual or face-to-face.

You may want to organize an event and share your information with thousands of people. In this case, if anyone tells you that you have only one alternative, don't believe it. It is now in your hands to reach every audience and eliminate your limits by organizing hybrid events or meetings. Make sure that you will achieve everything you want with a detailed plan and effort. Reach every audience and move yourself to the global environment by organizing hybrid events. Providing your participants with options that will suit their wishes and being free will increase their commitment to you. Stay tuned to Endless Fairs for things like this and other important tips.